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Author Guidelines

Please note, electronic submissions are temporarily disabled as the journal prepares to move to a new publisher. In the interim, we are still accepting submissions - please contact Chloe Ward to submit a paper.

Authors are invited to submit manuscripts that fall within the focus of the journal. Please follow the below guidelines, and contact the Senior Editor if you have any questions.

PIA is a yearly publication journal - once your article has passed peer review and copy-editing it will be published online.

Special Collections

Special collections are published from 2013. Please contact the Editor for further deadlines, or for information on how to propose a new collection.

Format

Please supply all files as Open Office, Microsoft Word or RTF files.

Length

•Research articles: ca. 5000-9000 words

•Short reports: ca. 1000-3000 words

•Reviews: ca. 1000-1500 words

STRUCTURE

Abstract

All research papers and short reports should include a short abstract. There is space to enter this during submission.

Main text

The body of the submission should be structured in a logical and easy to follow manner. A clear introduction section should provide non-specialists in the subject with an understanding of the topic and a background to the issue(s) involved. Methods, results, discussion and conclusion sections may then follow to clearly detail the information and research being presented.

Headings and sub-headings

Up to three level headings may be present and must be clearly identifiable using different font sizes, bold or italics. We suggest using Headings 1, 2 and 3 in MS-Word’s ‘Style’ section.

Acknowledgements (optional)

Any acknowledgements must be headed and in a separate paragraph, placed after the main text but before the reference list.

Competing interests

If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references. Guidelines for competing interests can be found here.

Ethics and consent (if applicable)

Research involving human subjects, human material, or human data, must have been performed in accordance with the UCL Ethical guidelines and/or the Declaration of Helsinki. Where applicable, the studies must have been approved by an appropriate ethics committee (e.g. the UCL Ethics Committee) and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval. The identity of the research subject(s) should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian).

References

All references cited within the submission must be listed at the end of the main text file.

Capitalisation of titles

•Capitalise all nouns, pronouns, adjectives, verbs, adverbs and subordinate conjunctions (i.e. as, because, although).

•Use lowercase for all articles, coordinate conjunctions and prepositions.

Examples:

•Saving Eighteenth-Century New Smyrnea: Public Archaeology in Action

•Front Yard, Back Yard: Lessons in Neighborhood Archaeology in an Urban Environment

Book reviews:

•If you are submitting a book review, the title should read: 'Review of xxx (Name of book)'.

•Then, as a subtitle, please the following information: name of author, publisher, extent, publication year, ISBN (13-digit). Additional information (if applicable): name of editor/photographer/translator, no. of b&w and colour illustrations.

NOTE: Tier 1 subheads should follow the same rule as the titles. For lower-level subheads, only capitalise first letter (plus proper nouns).

Language

Articles must be submitted in English. Authors are welcome to use American or British spellings and grammar as long as they are used consistently. Some of the key differences between English and American English include the following:

•Programme (UK) vs. Program (US)

•Labour (UK) vs. Labor (US)

•Centre (UK) vs. Center (US)

•Demobilise (UK) vs. Demobilize (US)

•13 January 2011 (UK) vs. January 13, 2011 (US)

Please note that when referring to proper nouns and normal institutional titles, you should always use the official, original spelling. For instance, it is World Health Organization, not World Health Organisation.

Grammar

As with language, American or English spelling and grammar rules may be used as long as they are used consistently. For instance, you may use a serial comma (red, white, and blue) or not (red, white and blue).

Numbers

We are happy for authors to use either words or figures to represent large figures (i.e. one million or 1,000,000) as long as the usage is consistent within an article. For numbers between zero and twelve we would recommend using words rather than figures, except for when it is a part of a dataset or presented in a table. 

When referring to a percentage, please use the words ‘per cent’ rather than the symbol %, again except for when it is a part of a dataset or presented in a table.

Currencies

•Use £ for British Pound Sterling, € for Euro, e.g. £50, €100.

•Use US$, C$, NZ$, A$ to distinguish between the different dollar currencies.

Quotation marks

Please use single quotation marks except for quotes within another speech, in which case double quotation marks are used.

Acronyms and abbreviations

With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to follow along. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references. You do not need to spell out abbreviations for US, UK, EU, UN and DC, as in Washington, DC.

Images and figures

As long as they provide key information related to the submission then the journal welcomes photographs/pictures to accompany the main text. Such images may ultimately be removed from your piece at the editors’ discretion, if deemed unnecessary. Figures, including graphs and diagrams, are acceptable if they are professionally and clearly presented. If a figure is not easy to understand or does not appear to be of a suitable quality, you will be asked to re-render or omit it.

NOTE: Please supply all figures separately, if possible in colour and at a resolution of at least 150dpi (300dpi preferred), and each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS.

Tables

The same principles which apply to figures apply to tables. They should be necessary and should not repeat significant pieces of information already included in the text.

Use of footnotes/endnotes

Please use endnotes rather than footnotes (which we will refer to as ‘Notes’ at the end of the article, before ‘References’). All notes should be kept to the bare minimum and only where crucial clarifying information needs to be conveyed. Avoid using endnotes for purposes of referencing; use in-text citations instead. 

In-text citations

All external sources must be clearly cited. Authors are strongly encouraged to use parenthetical citations according to the Chicago style (Adam 1984: 120ff.) For publications authored and published by organisations, use the short form of the organisation’s name or its acronym in lieu of the full name. For instance, do NOT do the following (International Committee of Red Cross and Red Crescent Societies 2000); instead, you should write (ICRC 2000). Also, please do not include URLs (web addresses) in parenthetical citations.

References

References containing works cited within an article will be listed at the end of the article, in alphabetical order of authors’ surnames). All reading materials should be included in ‘References’ – even works which may not have been cited within an article but which the author wishes to share with the reader (for these, the author should provide additional information in endnotes explaining the relevance of the work).

This journal uses the Harvard (author-date) system for the Reference list – see below for examples of how to format:

Books:

Adam, D J 1984 Stakeholder analysis. 2nd ed. Oxford: Oxford University Press.

Silverman, D F and Propp, K K (eds.) 1990 The active interview. Beverly Hills, CA: Sage.

Achebe, C 1995 Colonialist Criticism. In: Ashcroft, B et al The Post Colonial Studies Reader. London: Routledge. pp. 57–61.

NOTE: If multiple works by the same author are being listed, please re-type the author’s name out for each entry, rather than using a long dash.

Journal articles:

Martin, L 2010 Bombs, bodies and biopolitics: Securitizing the subject at airport security. Social and Cultural Geography, 11(1): 17-34. DOI: http://dx.doi.org/10.1080/14649360903414585.

NOTE: Please include DOIs for journal articles where possible.

Newspaper articles:

Tate, P 2007 Illicit organ trade increasing. The Jordan Times, 6 June, p. 3.

Conference papers:

Lynch, M 2003 Dialogue in an age of terror. In: The Annual Meeting of the American Political Science Association, Philadelphia, PA on 18 August 2003, pp. 4-7.

Organisational publications/Grey literature:

World Health Organization 2010 The world health report – Health systems financing: the path to universal coverage. Geneva, Switzerland: WHO.

Theses and dissertations:

Yudis, A 2004 Failed responsibility of the media in the war on Iraq. Unpublished thesis (PhD), University of Manchester.

Webpages / PDFs:

Pascual, A C 2005 Stabilization and Reconstruction: Building peace in a hostile environment. Prepared statement to Senate Committee on Foreign Relations, 16 June 2005. Available at http://2001-2009.state.gov/s/crs/rls/rm/48644.htm [Last accessed 14 August 2012].

Mower, J. 2012 Crossrail dig unearths forgotten London. BBC [online], 24 December 2012. Available at: http://www.bbc.co.uk/news/uk-england-london-20796351 [accessed on 28th February 2014].

 

Author contact details

Whilst there will not be a space for full author biographies in the article itself, it is our practice to insert the affiliations and contact details on the first page of each article. Please include full postal and email addresses.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. Any third-party-owned materials used have been identified with appropriate credit lines, and permission obtained from the copyright holder for both the print and the online editions of the journal.
  3. All authors have given permission to be listed on the submitted paper and satisfy the authorship guidelines.
  4. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  5. All DOIs for the references have been provided, when available.
  6. Tables and figures are all cited in the text. Tables are included within the text document, whilst figure files are uploaded as supplementary files.
  7. Figures/images have a resolution of at least 150dpi (300dpi or above preferred). Each file is no more than 20MB per file. The files are in one of the following formats: JPG, TIFF, GIF, PNG, EPS (to maximise quality, the original source file is preferred).
  8. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal. If submitting to a peer-reviewed section of the journal, this includes following the instructions to ensure blind peer review.
 

Copyright Notice

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution Licensethat allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

 

 

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.